1. Scope of Application and Liability

HeadPartners, a private limited company registered in the Commercial Registry with the ID number 505058359, hereinafter referred to as HeadPartners, provides advisory, Organization, Governance and People services, and has as one of its commitments, the protection of the privacy of personal data. 

The Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons regarding the processing of personal data and on the free movement of such data, enter into force at 2 May 2018 and for this goal the commitment of HeadPartners in this matter is reinforced.

HeadPartners is not responsible for and makes no guarantees regarding other websites that can be accessed through a link on the HeadPartners website. In addition, it is user responsibility take precautions and ensure that the information he or she withdraws does not contain harmful characteristics.

The use of the website www.headpartners.pt, as well as any interaction, commercial or otherwise, with HeadPartners, as well as the processing of personal data provided by its owner, is subject to the following conditions set out in the following points.


2. Website Utlization

The HeadPartners website should be used exclusively for personal use. Its modification, reproduction, duplication, copying, distribution, sale, resale and other forms of exploitation, with or without commercial purposes, is expressly prohibited.  The intellectual property rights over the website and its contents are of HeadPartners, unless otherwise stated. 

HeadPartners grants only a limited, non-exclusive, non-transferable license to view or print the contents of the website for personal and non-commercial use only.

HeadPartners is committed not to use this website for illegal or prohibited purposes.


3. Data Collection

The entity responsible for the collection, processing and preservation of personal data is HeadPartners, headquartered at Rua Nova do Almada, 59 - 2º, 1200-288 Lisbon. For data protection purposes, HeadPartners can be contacted for the above identified address by registered post with notification of receipt, or alternatively via email executive@headpartners.pt

The collection of your data results from the specific interaction with HeadPartners and may have one or more purposes, such as:

  • Contacting, concluding and managing business relationships;
  • General requests for information; 
  • Documentation download; 
  • Executive research and evaluation processes; 
  • Carrying out diagnoses and studies;
  • Advisory projects;
  • Sending institutional information, advertising or marketing, when consented; 
  • Complaints and suggestions. 

Depending on the nature of the interaction and only when necessary, HeadPartners may need to collect and process some personal data, such as: name, email address, address/locality, phone number, civil or fiscal number, date of birth, sex, nationality, academic background, professional status and/or bankin /payment data.

HeadPartners collects and processes only the data strictly necessary for the pursuit of its specific purpose, namely:

  • Provide an appropriate and targeted response to requests for information/proposals requests;
  • Communicate better, for relevant subjects and only as often as necessary, according to the characterization of your data and your preferences;
  • Comply with business purposes, namely, statistical data to improve the performance of the various services provided;
  • Billing services such as advisory projects.


4. Data Storage Term

Personal data will be kept by HeadPartners for the time necessary for the proper execution of the purpose for which they were collected and other legal requirements, and may be kept until the expiration of the limitation period for any legal actions or legal proceedings arising from the conclusion of the contract or with they are connected.

Once the personal data have been collected based on consent, they will be retained until the holder expresses the right to object to the continued processing of their data, if another reason wise specified.

The periods of your data retention may change significantly when it is in the interest of archival purposes of public interest, historical, scientific or statistical reasons, committing HeadPartners to adopt the appropriate conservation and security measures.


5. Data Sharing

HeadPartners may resort to subcontractors, namely for accounting purposes, specialized consultancy and IT assistance and litigation management, and these entities are obliged to develop the appropriate technical and organizational measures to protect the data of the holder and with a view to the exclusive fulfillment of the indicated purposes.

Where applicable, HeadPartners may share data subject information with:

  • Regulatory entities, for the purpose of verifying the compliance of activities provided by HeadPartners.

HeadPartners reserves the right to change or use other subcontractors, without changing the basis or purpose of the data processing.


6. Rights of Data Subjects 

The data subject is entitled, at any time, under the terms and for the purposes of the provisions of articles 12 to 22 of the RGPD, to request HeadPartners: 

  • Access to personal data concerning you and the information provided for in the RGPD.
  • The rectification or deletion, without justified delay, including the exercise of the right of limitation and to "be forgotten", when, there is no other legal basis for such treatment:
    • Personal data are no longer necessary for the purpose for which they were collected;
    • The holder withdraws the consent, only applicable to cases where this is the basis for the collection and processing of data;
    • The holder opposes its treatment, beyond the maximum period of conservation;
  • Limiting the processing of your data, if one of the following situations applies:
    • You have disputed the accuracy of the personal data, for a period that allows the controller to verify its accuracy;
    • Processing is unlawful and the data subject opposes the deletion of personal data and requests, in return, the limitation of its use;
    • The data controller no longer needs the personal data for processing purposes, but such data are required by the data subject for the purposes of declaration, exercise or defense of a right in a legal proceeding;
    • If you have opposed the processing, until it is verified that the legitimate reasons of the data controller prevail over those of the data subject.
  • The portability of your data, so that the data subject can transmit them to other data controllers, if the processing is based on consent or the processing is carried out by automated means;
  • Not subject to automated individual decisions, including profiling;
  • The right to withdraw consent at any time, provided that this is the basis for the collection and processing of data, without which this compromises the lawfulness of the processing carried out based on the consent previously given up to the date of its withdrawal;
  • Without prejudice to the data subject being able to complain to HeadPartners, the data subject may file a complaint with the National Data Protection Commission (Rua de São Bento, nº 148, 3, 1200-821 Lisbon; Telephone – + 351213928400; fax – +351213976832; email – geral@cnpd.pt) or to any other control authority that may be created for this purpose. 

Such rights must be exercised in writing by registered letter with acknowledgment of receipt to the address at Rua Nova do Almada, 59 – 2º, 1200-288 Lisbon, for the attention of the Management, or alternatively to the email address executive@headpartners.pt.

For reasons of security and data protection, when exercising any of the above rights, the data controller may require a document proving the identity of the data subject.. 

HeadPartners centralizes all data protection issues via the email executive@headpartners.pt


7. Security of Personal Data

HeadPartners has implemented a set of technologies and appropriate security procedures to protect your Personal Data from unauthorized access, use or disclosure, access control and monitoring of databases and information systems, through security policies aligned with the best information security practices, which ensure proper auditing and monitoring, and accountability of accesses.


8. Cookies 

In order to provide a better service to the user, we use cookies, which are small text files that are placed on the hard drive by a website server. The HeadPartners website may require cookies to be accepted so that you can have access to all available functionality.

Cookies, when allowed, will be used by HeadPartners to:

  • Collect IP addresses from users. The aim is to customize user preferences and facilitate the use of services. The cookie identifies the user and if the user is registered for a service, promotion or event promoted by HeadPartners, it gives an order for the system to access the information about the users, which is stored. 
  • Carry out statistical studies to calculate the number of users and their growth.
  • Find out if users viewed a certain part of the website, avoiding its repetition.

You can always limit or restrict the admission of cookies through your browser options.


9. Limitation of Liability

The HeadPartners website may provide “links” to external “sites” for your convenience and information. By accessing these “links” you will leave the HeadPartners website. HeadPartners does not control these sites or their privacy policies, which may differ from HeadPartners.

HeadPartners does not represent these sites. The HeadPartners Privacy and Data Protection Policy does not cover the personal data that may be transferred by the user to websites external to HeadPartners.

HeadPartners does not sponsor any website that links to its website. HeadPartners is not responsible for the content of these websites. However, as the Internet is a worldwide computer network, any information sent or transmitted by you will necessarily be forwarded by third-party computers.

HeadPartners is not responsible for breaches in the security of communications and assumes no responsibility for the misuse of your information by third parties. The user, however, will be responsible for the content of the information sent or transmitted to the HeadPartners website. 

HeadPartners acknowledges that access to and use of its website may be interrupted and that the information on the website may contain bugs, errors, technical failures, problems or other limitations and that access may be impossible at certain times. HeadPartners is not responsible for any damages caused by the use of its website. To the maximum extent permitted by law, HeadPartners declines any responsibility, direct or indirect, for the use of its website.


10. Changes to the Privacy Policy

HeadPartners may change this Privacy and Data Protection Policy at any time, in order to reflect updated legislation and whenever warranted. These changes will be properly publicized on the website www.headpartners.pt/en/privacy-policy

Therefore, we recommend that you periodically review our privacy policy to keep you informed of how HeadPartners protects your Personal Data and to stay updated on the information and rights that assist you.


11. Applicable Law and Competent Forum

This Privacy and Data Protection Policy is governed by Portuguese law.

In order to resolve all questions and disputes that may arise, inherent in the application of these Terms and Conditions, the jurisdiction of the Lisbon Courts. is expressly vested with express waiver of any other.

Updated March 4, 2021